Make invoices easier to approve and match
We review customer names, billing contacts, purchase-order references, project codes, due dates and agreed payment methods. Each incoming EFT, Interac transfer or processor settlement is matched to the customer ledger instead of being posted as fresh revenue.
An ageing report becomes useful when it carries a reason and next action: approval pending, disputed work, promised payment or missing remittance advice. Credits and partial payments remain visible, preventing reminders for amounts that are already settled.
Connect collections to cash planning
The scope can include billing support, receivables reconciliation and a follow-up schedule. Owner approval is required for changes to commercial terms, credits or write-offs. Payment links and cards on file depend on your chosen processor, documented consent and the terms agreed with the customer.
Illustrative example: an agency’s combined EFT
A Liberty Village agency receives one $9,040 EFT against two $4,520 invoices. Matching the deposit to only one invoice leaves the other looking late and creates an overpayment. The customer’s remittance advice identifies both projects, so the ledger and next collection call reflect the actual balance.
Questions about this work
Can you guarantee faster payment?
No. Reliable invoicing and follow-up reduce avoidable delays, but customer approval processes and willingness to pay remain outside the bookkeeping workflow.
Can I estimate the cost of slow collections?
The accounts-receivable tools provide an illustrative way to discuss cash tied up in invoices. They do not predict whether a particular customer will pay.
Put this into practice
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review