Separate billing activity from earned revenue
Subscription invoices, customer credits, prepayments and refunds need to connect to the contract and service period. A large annual payment should remain identifiable so the accountant’s revenue-recognition approach can be applied consistently.
We reconcile processor balances, software spending, payroll and contractor invoices, then group costs in a way the business can use. Product development, customer acquisition and general operations may need different reporting categories, but the classification policy must stay consistent over time.
Keep funding evidence beside the ledger
Where the business has financing, grants or investor reporting requirements, we organize agreements and supporting schedules within the scope. Eligibility for tax credits, grants or a particular accounting treatment is not established by a bookkeeping category. Questions about capitalized development, cross-border services or funding restrictions go to the responsible professional with the underlying documents.
Illustrative example: annual subscriptions distort cash trends
A Toronto software company collects several annual renewals in one month. The cash receipt is real, but comparing that deposit directly with a normal month exaggerates the change in ongoing performance. A customer-contract schedule, refund record and agreed deferred-revenue approach help explain the timing without confusing billings with a reliable recurring-revenue measure.
Questions about this work
Can you calculate my runway?
We can scope a cash view using agreed balances, commitments and assumptions. It is a planning estimate, not a guarantee of how long funding will last.
Does development spending automatically qualify for a tax credit?
No. We retain project and cost records to support specialist assessment; eligibility and the claim itself require separate review.
Put this into practice
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review