Choose a clear route for each record
We agree how sales exports, purchase receipts, payroll summaries and bank statements reach the books. A single document channel reduces repeated requests, while a named approver keeps supplier questions from circulating between store managers.
Access is matched to the work. Statements, exports and supported delegated access are preferable to sharing an online-banking password. We do not need authority to release payments merely to reconcile the account. Changes to access and offboarding are part of the handover plan.
Keep decisions visible between meetings
An exceptions list records the transaction, the missing detail and the person who can answer. Report discussions focus on concrete decisions: whether an unpaid invoice needs follow-up, whether a delivery payout is missing, or whether a purchase belongs to a different outlet. Your engagement sets the close schedule and communication arrangements.
Illustrative example: an owner between locations
An owner dividing the week between North York and Scarborough uploads photographed invoices as they arrive. Each manager supplies a weekly sales export; the owner approves uncertain expenses in one consolidated list. The bookkeeper reconciles the month without requiring the owner to carry a folder between sites.
Questions about this work
Do I have to change banks?
No. We first check which statements, exports or delegated-access options your existing institution provides.
Can my accountant use the finished records?
Yes, the scope can include an agreed report package and supporting schedules for your accountant. File access and responsibility for tax filings are confirmed explicitly.
Put this into practice
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review